Conference and Meeting Space Info

NOTICE:  The Erma Byrd Higher Education Center charges external agencies for all use of facilities and meeting space based on a rental fee schedule.  Rental rates are competitive.  For more information on rates please contact Lisa Moten, Director, Erma Byrd Higher Education Center & Allied Health Wing at Lisa.Moten@wvhepc.edu or call 304.256.0282.

Meeting space available for public use consist of standard classrooms equipped with WiFi Access, faculty workstations, document cameras, ceiling projectors, automated projector screens, lights, and blinds.  Our largest meeting space includes a lecture hall (auditorium) which has a holding capacity of up to 129 seats.

Rental rates are very competitive and each room is equipped with WiFi access, a computer workstation, a document camera, an overhead ceiling projector, and automated lighting and blinds).

NOTE:  To pre-check availability "before" completing and submitting the required rental forms, please submit the online form below (including all contact information and event details (i.e., class name or event type, class/event start date, class/event end time, number of students/attendees in your message) and click the "Check Availability" button.

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Check Availability

Small Conference Meetings

Small Conference Room Layout

  • Seats 6 - 8
  • WiFi
  • Electrical Outlet(s)
  • Whiteboard
  • Telephone

NOTE:  All required forms must be completed and emailed to Lisa.Moten@wvhepc.edu BEFORE a reservation can be CONFIRMED and placed on the MASTER Schedule.

Required Forms for Facilities Usage Request(s):

Rent a Table in the Student Atrium

Informational / Registration Table

  • 6 foot table
  • Chairs (included)
  • Electrical outlet (per request)

NOTE:  All required forms must be completed and emailed to Lisa.Moten@wvhepc.edu BEFORE a reservation can be CONFIRMED and placed on the MASTER Schedule.

Required Forms for Facilities Usage Request(s):

Classroom / Training Space

Instructional Layout

  • Seating Capacity (24 - 30)
  • Fully Equipped
    • WiFi
    • Workstation
    • PowerPoint Projector
    • Document Camera

NOTE:  All required forms must be completed and emailed to Lisa.Moten@wvhepc.edu BEFORE a reservation can be CONFIRMED and placed on the MASTER Schedule.

Required Forms for Facilities Usage Request(s):

 

Auditorium / Lecture Style Space

Lecture / Instructional Layout w/fold down desk tops

  • Seating Capacity (129 seats)
  • Fully Equipped:
    • WiFi
    • Workstation
    • PowerPoint Projector
    • Stage area
    • Document Camera

NOTE:  All required forms must be completed and emailed to Lisa.Moten@wvhepc.edu BEFORE a reservation can be CONFIRMED and placed on the MASTER Schedule.

Required Forms for Facilities Usage Request(s):

Testimonials

"The room was ready and clean.  Ms. Moten and all the staff are very helpful.  I enjoyed being in a room with large windows and a lovely view."  ~Amy Brekeller, United States Census

"The facility and the staff were great! It was a convenient location for community partners and helped make our event a huge success!" ~Beverly Sharp, Southern WV Re-Entry Council Meeting

"The EBHEC is a perfect venue for meetings, seminars, and workshops planned by businesses with a variety of spaces available.  We appreciate the hospitality of your staff and plan to return soon."  ~Ellen Taylor, President & CEO, Beckley-Raleigh County Chamber of Commerce Education Committee

"The staff was exceptional. Truly enjoyed the help and effort of the staff." ~Christopher Kimes, Youth and Legislative Director, WV Healthy Kids and Families Coalition, Our Children Our Future Campaign

"Tour of the facility prior to usage was very informative. The facility was clean, well equipped and overall an excellent location for the class." ~Dean Capehart, WV Governors Highway Safety Program

"Perfect -- Good space for presentation interactions." ~Donald L. Stennett, Deputy Director, WV Public Defender Services