Purchasing and Finance


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West Virginia Higher Education Purchasing Procedures – Manual (Updated 04/20/2018)


Auction Announcements

Auction NumberDescriptionBid Due Date/Time

Requests for Quotations, Bids, or Proposals

Bid NumberDescriptionBid Opening
EOI 19072Request for Expressions of Interest (EOI) 19072 - Building Investigation and Improvements at I-79 Technology Park

Written questions will be received until 5:00 PM, EDST, October 18, 2018.

EOI EXhibits:
Exhibit A, Instructions to Bidders
Exhibit B, Terms and Conditions
Exhibit C, No-Debt Affidavit
Exhibit D, State of West Virginia Supplementary Conditions to AIA Document B101-2017
Exhibit F, Building Floor Plan

Addendum No. 1, posted October 19, 2018
3:00 PM, EDST, October 26, 2018
RFB 19061Request for Bids (RFB) 19061 - Renovations at Main Building, West Virginia University at Parkersburg

Mandatrory Pre-Bid Meeting and Walk-Through: Bidders must attend the pre-bid meeting and walk-through to familiarize themselves with the Project locations, site conditions and other relevant information. Should any Bidder fail to attend, the Bid will be disqualified. Subcontractors and material suppliers are encouraged to attend.
Time: 10:00 AM
Date: October 16, 2018
Place: West Virginia University at Parkersburg
300 Campus Dr.
Parkersburg, WV 26104
(304) 424-8000

This Invitation to Bid, Addenda and other relevant information concerning RFB 19019 will be posted at the following URL. It is the Bidder’s obligation to check this website for current information: https://wvhepc.org/purchasing/

Bids will be received by the Owner (see time and date to the right):
Community and Technical College System of West Virginia
RFB 19061
1018 Kanawha Boulevard, East, Suite 700
Charleston, WV 25301

Mandatory Pre-Bid Meeting Sign-In Sheet and Walk-through Attendees , posted October 16, 2018

Addendum No. 1, posted October 22, 2018
Addendum No. 2, posted October 22, 2018
Date of Bid Opening Has Changed To : 3:00 PM, EDST, October 29, 2018
RFP 19007RFP 19007 – Verification and Document Management Services


RFP Exhibits:
Exhibit A, Vendor Registration and Disclosure Form
Exhibit B, Taxpayer Identification Form W9
Exhibit C, Purchasing Affidavit
Exhibit D, Title Page
Exhibit E, Agreement Addendum


ADDENDUM #1, Questions and Answers
3:00 PM EST, October 3, 2018
RFB 19019Request for Bids (RFB) 19019 - Renovations at West Virginia Northern Community College
Weirton and New Martinsville Campuses

Mandatrory Pre-Bid Meeting and Walk-Throughs: Bidders must attend the pre-bid meeting and walk-throughs to familiarize themselves with the Project locations, site conditions and other relevant information. Should any Bidder fail to attend, the Bid will be disqualified. Subcontractors and material suppliers are encouraged to attend.
Time: 10:00 AM
Date: August 14, 2018
Place: West Virginia Northern Community College
Weirton Campus
150 Park Avenue
Weirton, WV 26062
and
Time: 1:30 PM
Date: August 14, 2018
Place: West Virginia Northern Community College
New Martinsville Campus
141 Main Street
New Martinsville, WV 26155

This Invitation to Bid, Addenda and other relevant information concerning RFB 19019 will be posted at the following URL. It is the Bidder’s obligation to check this website for current information: https://wvhepc.org/purchasing/

Mandatory Pre-Bid Sign-In Sheet and Walk-throughs at Weirton Campus and New Martinsville Campus, posted August 21, 2018
Addendum No. 1, posted August 21, 2018
Addendum No. 2, posted August 24, 2018
Addendum No. 3, posted August 24, 2018
Bids received and opened 3:00 PM, September 5, 2018
Bid Tabulation, posted September 5, 2018
Notice of award posted September 18, 2018:
Colaianni Construction, Inc.
2141 State Route 150
Dillonvale, OH 43917
RFB 19003RFB 19003 - Reroofing Nicholas County Center
New River Community and Technical College, Summersville, WV

Mandatrory Pre-Bid Meeting: Bidders must attend the pre-bid meeting to familiarize themselves with the Project location, site conditions and other relevant information. Should any Bidder fail to attend, the Bid will be disqualified. Subcontractors and material suppliers are encouraged to attend.
Time: 10:00 AM
Date: July 2, 2018
Place: New River Community and Technical College
Nicholas County Center
6101 Webster Road
Summersville, WV 26651-9337

This Invitation to Bid, Addenda and other relevant information concerning RFB 19003 will be posted at the following URL. It is the Bidder’s obligation to check this website for current information: https://wvhepc.org/purchasing/

Mandatory Pre-Bid Sign-In Sheet, posted July 6, 2018
Addendum No. 1, posted July 6, 2018
Clarification No. 1, posted July 11, 2018
Bid Tabulation, Bids Opened at 3:00 PM, July 12, 2018, posted July 12, 2018
Notice of award posted July 26, 2018:
Alpha Construction, Inc.
815 Main Street
Summersville, WV 26651
RFP NO.: 18003 West Liberty University is soliciting proposals for the design and implementation of Microsoft Active Directory.
A MANDATORY Pre-Bid Conference will held in the ASRC Boyle Room, West Liberty University, West Liberty, WV 26074 until 10:00AM on May 15, 2018. Vendors must attend the conference in order to be considered. Proposals are due on June 1, 2018 at 2:00 PM.
Copies of documents and instructions for submitting proposals will be available in the West Liberty University Purchasing Office Shaw Hall Room 315 or by contacting the Director of Purchasing, Katrina Hyde, at 304-336-8510 or katrina.hyde@westliberty.edu.
June 1, 2018 @ 2:00 PM EST
RFP 18131RFP 18131 Economic Impact Study for the Community & Technical College System of West Virginia
Written questions will be received until 5:00 PM, EDST, April 30, 2018.

Addenda:
There were no questions received by 5:00 PM, EDST, April 30, 2018; therefore, no Addendum is issued responding to vendor questions.

Proposal Received by 3:00 PM, EDST, May 11, 2018.
Under evaluation
RFP 18127RFP 18127 -- Worker Compensation Services

Written questions will be received until 4:00 PM, EST, March 14, 2018.

RFP Attachments:
Attachment A, Proposal Response Certification
Attachment B, Supplemental Information
RFP Exhibits:
Exhibit A, Vendor Registration and Disclosure Form
Exhibit B, Vendor Preference Certificate
Exhibit C, IRS W-9
Exhibit D, Purchasing Affidavit
Exhibit E, Disclosure of Interested Parties
Exhibit F, Agreement Addendum

RFP Addendum #1

Addendum #1

RFP Addendum #2

Addendum #2

Notice of award posted July 1, 2018

USI Insurance Services, LLC
1 Hillcrest Drive, Suite 300
Charleston, WV 25311
REQ NO.: EOI-18002West Liberty University is soliciting Expressions of Interest to establish a multi-vendor, open-end contract for A&E Services for on-campus small renovations and/or alterations.

Contact Katrina Hyde for copies of documents and bidding instructions.
Phone: 304-336-8510 or via E-mail at Katrina.Hyde@westliberty.edu
Statement of Qualifications will be received until 2:00 PM on March 15, 2018.
EOI 18096EOI 18096 -- CTC 2017 Bond Projects

Written questions will be received until 5:00 PM, EST, December 20, 2017.

EOI Exhibits:
Exhibit A, Instructions to Bidders
Exhibit B, Terms and Conditions
Exhibit C, No Debt Affidavit
Exhibit D, State of West Virginia Supplementary Conditions to AIA Document B101

Addendum No. 1, posted December 21, 2017
Expressions of Interest Received by 3:00 PM, January 3, 2018, posted January 5, 2018
Notice of award posted March 15, 2018. Additional award(s) may be made.

Category 1 Services:

Bastian & Harris Architects
300 Summers Street, Suite 1200
Charleston, WV 25301

Matyskiela & Grant (M&G) Architects & Engineers
1027 Mount DeChantal Road
Wheeling, WV 26003

ZMM Architects & Engineers
222 Lee Street, West
Charleston, WV 25302

Posted July 11, 2018:
Pickering Associates
11283 Emerson Avenue
Parkersburg, WV 26104

Category 2 Services:

Scheeser Buckley Mayfield, LLC
1540 Corporate Woods Parkway
Uniontown, OH 44685

ZMM Architects & Engineers
222 Lee Street, West
Charleston, WV 25302

Category 3 Services:

Watkins Design Works
1116 Street, Suite 407
Charleston, WV 25301

RFB 18002RFB 18002 - WESCO Building Renovation

Mandatrory Pre-Bid Meeting: Bidders must attend the pre-bid meeting to familiarize themselves with the Project location, site conditions and other relevant information. Should any Bidder fail to attend, the Bid will be disqualified. Mechanical and electrical subcontractors, and other subcontractors and material suppliers are encouraged to attend.
Time: 2:00 PM
Date: August 3, 2017
Place: WESCO Building
1803 Eoff Street
Wheeling, WV 26003

This Invitation to Bid, Addenda and other relevant information concerning RFB 18002 will be posted at the following URL. It is the Bidder’s obligation to check this website for current information: https://wvhepc.org/purchasing/

Mandatory Pre-Bid Meeting Sign-In Sheet, posted August 7, 2017

WESCO Building Environmental Reports:
Triad Engineering Asbestos Inspection Report, posted August 9, 2017
SDI Comprehensive Indoor Environmental Assessment Report, posted August 9, 2017
SDI Revised TEM Sample Report, posted August 9, 2017

Addenda:
Addendum No. 1, posted August 9, 2017
Addendum No. 2, posted August 17, 2017
Addendum No. 3, posted August 21, 2017

Bids opened 3:00 PM, August 22, 2017:
Bid Tabulation - Bid Results, posted August 22, 2017

Notice of award posted August 30, 2017:
Colaianni Construction, Inc.
2141 State Route 150
Dillonvale, OH 43917
RFP 18013 RFP 18013 – Security Services for the Erma Byrd Higher Education Center and Allied Health Wing

Addendum #1: Addendum 1, Posted August 8, 2017

RFP Exhibits:
Exhibit A, Vendor Registration Form
Exhibit B, Resident Vendor Preference Form
Exhibit C, Taxpayer Identification Form W9
Exhibit D, Purchasing Affidavit
Exhibit E, WV Ethics Commission Disclosure Form
Exhibit F, Title Page
Exhibit G, Agreement Addendum
Proposals will be received until 3:00 PM, EST, August 16, 2017
RFP 17146RFP 17146 - Develop Website for Community and Technical College System of West Virginia
Written questions will be received until 5:00 PM, EDT, July 5, 2017.
RFP Exhibits:
Exhibit A, Instructions to Bidders
Exhibit B, Terms and Conditions
Exhibit C, Agreement Addendum (WV96)
Exhibit D, No Debt Affidavit
Addendum No. 1, posted July 6, 2017
Addendum No. 2, posted July 7, 2017
Appendix B - Client References (MS Word Version), posted July 7, 2017
Vendors Submitting Proposals
Notice of award posted August 24, 2017:
Super Humane, LLC
4119 Decatur Street
Denver, CO 80211
RFP 17138RFP 17138 -- Creative Development and Delivery of a Comprehensive Brand Marketing Strategy
Written questions will be received until 5:00 PM, EDT, June 2, 2017.
RFP Exhibits:
Exhibit A, Instructions to Bidders
Exhibit B, Terms and Conditions
Exhibit C, Agreement Addendum (WV96)
Exhibit D, No Debt Affidavit
Addenda:
Addendum No. 1, posted June 5, 2017
Proposals opened 3:00 PM, EDT, June 13, 2017:
Proposals Opened
Notice of award posted July 13, 2017:
Asher Agency, LLC
117 Summers Street
Charleston, WV 25301
RFP 17139RFP 17139 -- Bond Counsel for Refinancing
Written questions will be received until 5:00 PM, Eastern Time, May 24, 2017.

RFP Exhibits:
Exhibit A, Instructions to Bidders
Exhibit B, Terms and Conditions
Exhibit C, Agreement Addendum (WV96)
Exhibit D, No Debt Affidavit
Notice of award posted June 19, 2017:

Bowles Rice Attorneys at Law
600 Quarrier Street
Charleston, WV 25301
RFP 17140RFP 17140 -- Underwriter Services for Refinancing
Written questions will be received until 5:00 PM, Eastern Time, May 24, 2017.

RFP Exhibits:
Exhibit A, Instructions to Bidders
Exhibit B, Terms and Conditions
Exhibit C, Agreement Addendum (WV96)
Exhibit D, No Debt Affidavit
Addenda:
Addendum #1
Notice of award posted June 19, 2017:

CitiGroup Global Markets, Inc.
Public Finance Department
388 Greenwich St., 8th Floor
New York, NY 10013
RFP 16207RFP 16207 -- On-Line Tutoring Services
Written questions will be received until 5:00 PM, Eastern Time, May 27, 2016.
RFP Appendix:
Appendix A, Vendor Questionnaire
Appendix B, Evaluation Form
RFP Exhibits:
Exhibit A, Instructions to Bidders
Exhibit B, Terms and Conditions
Exhibit C, Agreement Addendum (WV96)
Exhibit D, No Debt Affidavit
Addenda:
Addendum No. 1, posted June 3, 2016

Proposals Received by 3:00 PM, Eastern Time, June 14, 2016
Vendors Submitting Proposals, posted June 16, 2016
Notice of award posted August 24, 2016:

Brainfuse, Inc.
271 Madison Avenue
New York, NY 10016
EOI 16161EOI 16161 -- Request for Expressions of Interest, Renovation of WESCO Building for West Virginia Northern Community College

Written questions will be received until 5:00 PM, Eastern Time, February 29, 2016.

EOI Exhibits:
Exhibit A, Instructions to Bidders
Exhibit B, Terms and Conditions
Exhibit C, No Debt Affidavit
Exhibit D, State of West Virginia Supplementary Conditions to AIA Document B101

Addendum No. 1, posted February 18, 2016
Addendum No. 2, posted March 3, 2016

EOIs Opened 3:00 PM, Eastern Time, March 11, 2016
Firms Submitting an EOI, posted March 16, 2016
Notice of award posted June 2, 2016:

M&G Architects & Engineers
1027 Mt. DeChantal Road
Wheeling, WV 26003
RFP 16143 Net Price CalculatorsThe WV Higher Education Policy Commission is requesting responses for the procurement of Net Price Calculators.
Proposals will be received until 3:00 PM EST, February 24, 2016 by:
Mary Blashford
Director of Procurement
WV Higher Education Policy Commission
1018 Kanawha Blvd., E, Suite 700
Charleston, WV 25301
Exhibits:
Exhibit A WV-96
Exhibit B No Debt Affidavit
Exhibit C WV1A Vendor Registration Form
Exhibit D IRS Form W-9
Notice of award:

Cegment, Inc.
2 Oliver St., Suite 305
Boston, MA 02109
RFP 16141RFP 16141 Audiovisual Systems for North Central West Virginia Advanced Technology Center

A non-mandatory pre-proposal meeting is scheduled for 10:30 AM, Eastern Time, January 27, 2016, Robert H. Mollohan Research Center, Room 232, I-79 Technology Park, 1000 Galliher Drive, Fairmont, WV 26554

New Date: Written questions will be received until 5:00 PM, Eastern Time, February 11, 2016.

Appendix A - Excel Format (each form contains multiple tabs that need to be read/completed):
Cost Proposal Form
Schedule of Values

Pre-proposal meeting sign-in sheet, posted January 29, 2016.
Addendum No. 1, posted January 29, 2016.
Addendum No. 2, posted February 5, 2016.
Addendum No. 3, posted February 15, 2016.

Proposals were opened at 3:00 PM, Eastern Time, February 23, 2016
Proposals received by 3:00 PM, February 23, 2016 , posted March 1, 2016.
Notice of award posted June 2, 2016:

Grandview Systems, Inc.
4200 1st Avenue
Suite 114
Nitro, WV 25143
RFP 16140RFP 16140 Communications Network Equipment and VoIP Telephone System for North Central West Virginia Advanced Technology Center

A non-mandatory pre-proposal meeting is scheduled for 1:30 PM, Eastern Time, January 27, 2016, Robert H. Mollohan Research Center, Room 232, I-79 Technology Park, 1000 Galliher Drive, Fairmont, WV 26554

New Date: Written questions will be received until 5:00 PM, Eastern Time, February 11, 2016.

Appendix A - Excel Format (each form contains multiple tabs that need to be read/completed):
Cost Proposal Form
Schedule of Values

Pre-proposal meeting sign-in sheet, posted January 29, 2016.
Addendum No. 1, posted February 1, 2016.
Addendum No. 2, posted February 5, 2016.
Addendum No. 3, posted February 13, 2016.

Proposals were opened at 3:00 PM, Eastern Time, February 19, 2016
Proposals received by 3:00 PM, February 19, 2016 , posted March 1, 2016.
No award made, posted April 29, 2016
RFP 16006RFP 16006 Structured Cabling Systems for North Central West Virginia Advanced Technology Center

A non-mandatory pre-bid meeting is scheduled for 1:00 PM, Eastern Time, September 2, 2015, Robert H. Mollohan Research Center, Room 234, I-79 Technology Park, 1000 Galliher Drive, Fairmont, WV 26554

Written questions will be received until 5:00 PM, Eastern Time, September 4, 2015.

Appendix A - Bid Forms
Appendix A - Schedule of Values
Pre-proposal Meeting Sign-In Sheet, posted September 3, 2015
Addendum No. 1, posted September 10, 2015
Proposals were opened 3:00 PM, September 15, 2015
Proposals Received, posted September 18, 2015
Notice of Award posted November 4, 2015:
Premier Technology Systems, LLC
4 Four Coins Drive, Suite 100
Canonsburg, PA 15317
RFP 16005RFP 16005 Security Systems for North Central West Virginia Advanced Technology Center

A non-mandatory pre-bid meeting is scheduled for 10:30 AM, Eastern Time, September 2, 2015, Robert H. Mollohan Research Center, Room 234, I-79 Technology Park, 1000 Galliher Drive, Fairmont, WV 26554

Written questions will be received until 5:00 PM, Eastern Time, September 4, 2015.

Appendix A - Bid Forms (Addendum No. 1)
Appendix A - Schedule of Values (Addendum No. 1)
Pre-proposal Meeting Sign-In Sheet, posted September 3, 2015
Addendum No. 1, posted September 8, 2015
Addendum No. 2, posted September 11, 2015
Proposals were opened 3:00 PM, September 15, 2015
Proposals received, posted September 18, 2015
Notice of Award posted November 12, 2015:
Horizon Information Services, Inc.
1659 E. Sutter Road
Glenshaw, PA 15116
RFP 15225 RFB 15225 Window Treatments for New River Community & Technical College and Allied Health Facility

A non-mandatory pre-bid meeting is scheduled for 10:00 AM, Local Time, June 17, 2015, New River Community & Technical College, 280 University Drive, Beaver WV 25318.

Written questions will be received until 5:00 PM, Local Time, June 17, 2015.

Addendum No. 1, posted June 18, 2015
Addendum No. 2, posted June 19, 2015
Bids Received: 3:00 PM, Local Time, June 24, 2015
Bid Results, posted July 2, 2015
Notice of Award:
Window Fashions
516 D Street
South Charleston, WV 25303
RFP 15190The WV Higher Education Policy Commission is requesting responses for the procurement of a WVEPSCoR RII External Evaluator.

Proposals will be received until 3:00 PM EST, May 20, 2015 by:
Mary Blashford
Director of Procurement
WV Higher Education Policy Commission
1018 Kanawha Blvd., E, Suite 700
Charleston, WV 25301
Appendix 1
Appendix 1
Addendum 1
Addendum 1

Exhibits:
Exhibit A
Exhibit B
Exhibit C
Exhibit D
Exhibit E
Exhibit F
Notice of Award:

SmartStart Evaluation & Research
4482 Barranca Pkwy., Suite 220
Irvine, CA 92604

RFP 15191The WV Higher Education Policy Commission is requesting responses for the procurement of Professional Classification and Compensation Services.

Proposals will be received until 3:00 PM EST, May 13, 2015 by:
Mary Blashford
Director of Procurement
WV Higher Education Policy Commission
1018 Kanawha Blvd., E, Suite 700
Charleston, WV 25301
Appendices:
Appendix 1
Appendix 2
Addendum 1
Addendum 1
Exhibits:
Exhibit A
Exhibit B
Exhibit C
Exhibit D
Exhibit E
Exhibit F
Notice of Award:

Mercer
Washington Square
1050 Connecticut Ave., NW
Suite 700
Washington, DC 20036
RFP 15185The WV Higher Education Policy Commission is requesting responses for the procurement of Audit Preparation Assistance Services.
Proposals will be received until 3:00 PM EST, May 6, 2015 by:
Mary Blashford
Director of Procurement
WV Higher Education Policy Commission
1018 Kanawha Blvd., E, Suite 700
Charleston, WV 25301
Addendum 1
Addendum 1
Exhibits:
Exhibit A
Exhibit B
Exhibit C
Exhibit D
Exhibit E
Exhibit F
Notice of Award:

Multiple award to the following firms:

Brown Edwards
Gibbons & Kawash
Hayflich, Hess, Stewart & Campbell, Suttle & Stalnaker (joint proposal)
RFP 15166The WV Higher Education Policy Commission is requesting responses for the service of Underwriter for a New Bond Sale.

Proposals will be received until 3:00 PM EST, February 18, 2015 by:
Mary Blashford
Director of Procurement
WV Higher Education Policy Commission
1018 Kanawha Blvd., E, Suite 700
Charleston, WV 25301

Exhibits:
Exhibit A
Exhibit B
Exhibit C
Exhibit D
Addendums
Addendum 1
Notice of Award:
Citigroup
390 Greenwich St.
New York, NY 10013
RFP 15167The WV Higher Education Policy Commission is requesting responses for the service of Bond Counsel for a New Bond Sale.

Proposals will be received until 3:00 PM EST, February 18, 2015 by:
Mary Blashford
Director of Procurement
WV Higher Education Policy Commission
1018 Kanawha Blvd., E, Suite 700
Charleston, WV 25301

Exhibits:
Exhibit A
Exhibit B
Exhibit C
Exhibit D
Notice of Award:
Bowles Rice Attorneys at Law
600 Quarrier St.
Charleston, WV 25301
EOI 15109The WV Higher Education Policy Commission is requesting responses for the completion of Building 770 at the WV Regional Technology Park.

Proposals will be received until 3:00 PM EST, February 11, 2015 by:
Mary Blashford
Director of Procurement
WV Higher Education Policy Commission
1018 Kanawha Blvd., E, Suite 700
Charleston, WV 25301

Exhibits:
Exhibit A
Exhibit B
Exhibit C

Addendums
Addendum 1
No award.
EOI 15164The WV Higher Education Policy Commission is requesting responses for the completion of Building 2000 at the WV Regional Technology Park.

Proposals will be received until 3:00 PM EST, February 11, 2015 by:
Mary Blashford
Director of Procurement
WV Higher Education Policy Commission
1018 Kanawha Blvd., E, Suite 700
Charleston, WV 25301

Exhibits:
Exhibit A
Exhibit B
Exhibit C

Addendums
Addendum 1
No award.
RFP 15099 RFP 15099 Service Providers to Assist the WV Community & Technical College System and Institutions with Bridging the Gap and Other Projects

Written questions will be received until 5:00 PM Eastern Time, November 17, 2014. See RFP for details.
Appendix: Service Provider Proposal Form
Exhibits:
Exhibit A, Agreement Addendum (Form WV-96)
Exhibit B, Purchasing Affidavit
Exhibit C, Vendor Registration and Disclosure Statement
Exhibit D, Request for Taxpayer Identification Number and Certification (IRS Form W-9)

Addendum No. 1, posted November 25, 2014
Service Provider Proposal Form MS Word Format, posted November 25, 2014
Proposals Received December 10, 2014, 3:00 PM, posted April 17, 2015
Notice of Award, posted April 17, 2015:
***Web Design:
Five Star Development, Inc.
1501 Preble Avenue
Pittsburgh, PA 15233
and
MESH Design & Development, LLC
303 Washington Street, West
Charleston, WV 25302
***Marketing Service:
Asher Agency, LLC
117 Summers Street
Charleston, WV 25301
***Prior Learning Assessment:
Council for Adult and Experiential Learning (CAEL)
55 E. Monroe Street, Suite 2710
Chicago, IL 60603
***Fund Raising:
Asher Agency, LLC
117 Summers Street
Charleston, WV 25301
***Public Relations:
Asher Agency, LLC
117 Summers Street
Charleston, WV 25301
RFP 15045The WV Higher Education Policy Commission is requesting proposals for an External Evaluation Service Provider.

Proposals will be received until 3:00 PM EST, October 23, 2014 by:
Mary Blashford
Director of Procurement
WV Higher Education Policy Commission
1018 Kanawha Blvd., E, Suite 700
Charleston, WV 25301

Exhibits:
Exhibit A
Exhibit B
Exhibit C
Exhibit D

Appendices
Appendix 1
Appendix 2
Appendix 3

Addendums
Addendum 1
Notice of Award:
ICF Incorporated, LLC
9300 Lee Highway
Fairfax, VA 22031
RFP 15030
The WV Higher Education Policy Commission is requesting proposals from qualified firms for review of selected educational institutions under the purview of the Commission.
Proposals will be received until 3:00 PM EST, September 11, 2014 by:
Mary Blashford
Director of Procurement
WV Higher Education Policy Commission
1018 Kanawha Blvd., E, Suite 700
Charleston, WV 25301

Exhibits:
Exhibit A
Exhibit B
Exhibit C
Exhibit D
Addendums:
Addendum No. 1
Notice of Award:
AGB
1133 20th St., NW
Suite 300
Washington, DC 20036
RFP 15003The WV Higher Education Policy Commission is issuing a Request for Proposals for Media Buying Services. Qualified firms will provide, plan, buy and track media purchases. This includes radio, newspaper/periodicals, outdoor and out of home, mobile and text, TV and web/digital media.

Proposals will be received until 3:00 PM EST, July 24, 2014 by:

Mary Blashford
Director of Procurement
WV Higher Education Policy Commission
1018 Kanawha Blvd., E, Suite 700
Charleston, WV 25301

Exhibits:
Exhibit A
Exhibit B
Exhibit C
Exhibit D
Exhibit E
Exhibit F
Notice of Award:
Charles Ryan Associates
601 Morris Street,
Suite 301
Charleston, WV 25301
Posted: August 15, 2014
RFI 15010The WV Higher Education Policy Commission is issuing a Request for Information from qualified firms for our Comprehensive Human Resources Initiative.

Deadline for Written Questions: 5:00 PM EST August 15, 2014
Written Responses to Questions Issued: August 29, 2014
Information Responses Due: 3:00 PM EST September 23, 2014

Appendices:
Appendix A
Appendix B
Appendix C
September 23, 2014, 3:00 PM Eastern Time
RFP 14097 - External Evaluator for Bridgemont Community and Technical College Bridging the Gap Project

Written questions will be received until 5:00 PM, Eastern Time, February 21, 2014.

Appendices (Appendix 1, 2 and 3)

Exhibit A, Agreement Addendum (Form WV-96)
Exhibit B, Purchasing Affidavit
Exhibit C, Vendor Registration and Disclosure Statement
Exhibit D, Request for Taxpayer Identification Number and Certification (IRS Form W-9)
Addendum No. 1, posted February 25, 2014
Addendum No. 2, posted March 4, 2014
Proposals were received and opened March 7, 2014, at 3:00 PM, Eastern Time
Vendors submitting proposals, posted March 11, 2014

Electronically transmitted proposals will not be accepted.
Notice of Award:
Thomas P. Miller & Associates
1630 North Meridian Street, Indianapolis, IN 46202
Posted: July 8, 2014
RFB 14103 RFB 14103 Renovation of Building 770, West Virginia Regional Technology Park, South Charleston, WV

Mandatory pre-bid conference will be held at Building 740, Room 1304, 1740 Union Carbide Drive, South Charleston, WV 25303 at 1PM, Wednesday, January 29, 2014.

Sealed proposals will be received by the West Virginia Regional Technology Park Corporation at Building 740, Front Desk, 1740 Union Carbide Drive, South Charleston, WV 25303 until 1:30 PM local prevailing time on Wednesday, February 19, 2014.

Bids opened, February 19, 2014, 1:30 PM
Under evaluation, posted March 11, 2014
RFB 14101RFB 14101 - Addition & Renovation to Eastern West Virginia Community & Technical College, Moorefield, West Virginia

A mandatory prebid meeting is scheduled for: 1:00 PM, Eastern Time, March 20, 2014, Room 207-ABE, Eastern West Virginia Community & Technical College, 316 Eastern Drive, Moorefield, WV 26836
All Bidders must attend the prebid meeting to familiarize themselves with the Project location, site conditions, and other relevant information. Should any Bidder fail to attend, their Bid will be disqualified. Mechanical and electrical subcontractors, and other subcontractors and material suppliers are encouraged to attend.

Pre-Bid Meeting Sign-In Sheet, posted March 24, 2014

Sealed Bids will be received by the OWNER at the following location in accordance with the Instructions to Bidders, Supplementary Instructions to Bidders and Invitation to Bid:
Chief Procurement Office
RFB 14101
West Virginia Council for Community & Technical College Education
1018 Kanawha Boulevard, East, Suite 700
Charleston, WV 25301

Addendum No. 1, posted March 25, 2014
Addendum No. 2, posted April 2, 2014
Addendum No. 3, posted April 11, 2014
Addendum No. 4, April 11, 2014
Addendum No. 5, posted April 11, 2014

Bids opened 3:00 PM, Eastern Time, April 15, 2014
Bid Tabulation, posted April 17, 2014
Notice of Award:
Harbel Construction, Inc.
PO Box 0358
Cumberland, MD 21501
Posted: July 8, 2014
RFB 14041RFP 14041 - Appointment of External Auditor for the West Virginia Higher Education Fund

A mandatory pre-proposal meeting is scheduled at 1:00 PM, Eastern Time, November 18, 2013.
Questions and requests for additional information must be received in writing no later than 5:00 p.m., Eastern Time, November 22, 2013.

Attachments:
Attachment 1
Attachment 2
Attachment 3
Exhibits:
Exhibit A
Exhibit B
Exhibit C
Exhibit D
Exhibit E

Attendees at pre-proposal meeting

Addendum No. 1
D&T Fee Proposal FY09 - FY13
D&T Fee Schedule FY13
Concord University R&D Financial Statement FY13
West Virginia University Agreed Upon Procedures
WVU Research Corporation Financial Statements FY12 and FY13, and A-133

Proposals opened January 10, 2014, 3:00 PM, Eastern Time
Proposals received
Notice of Award:
Clifton Larson Allen, LLP
220 6th Street, Suite 300
Minneapolis, MN 55420
Posted: March 25, 2014
RFP 14096RFP 14096 - Security Systems for New River Community and Technical College Headquarter Building/Higher Education Policy Commission Allied Health Building, 280 University Drive, Beaver, WV 25813

A non-mandatory pre-proposal meeting is scheduled for 1:00 PM, Eastern Time, April 10, 2014, at the Erma Byrd Higher Education Center, Room E15, 300 University Drive, Beaver, WV 25813

The following appendices are provided below as well as in the RFP 14096 document:
Appendix A, Bid Forms and Schedule of Values, Excel Format:
Appendix A, Bid Forms - Excel format
Appendix A, Schedule of Values - Excel format
Appendix B, Specifications
Appendix C, Drawings
Exhibits:
Exhibit A, Instructions to Bidders
Exhibit B, Terms and Conditions
Exhibit C, Agreement Addendum (Form WV-96)
Exhibit D, No Debt Affidavit - Submit with Proposal
Exhibit E, Drug Free Workplace Conformance Affidavit - Submit with Proposal
Exhibit F, Certified Drug-Free Workplace Report
Exhibit G, Vendor Registration and Disclosure Statement

Attendees at non-mandatory pre-proposal meeting posted April 15, 2014

Addendum No.1, posted April 18, 2014

Proposals opened April 29, 2014, 3:00 PM, Eastern Time
Proposals received, posted May 1, 2014
Under evaluation
RFI 14118CHANGE IN DATES FOR RECEIPT OF INQUIRIES AND RESPONSES

RFI 14118 - Return on Physical (Capital/Facilities) Assets Service Data Collection and Analysis
Inquiries/questions regarding RFI 14118 will be received until 5:00 PM, Eastern Time, May 12, 2014 and may be submitted via email. Inquiries/questions may be sent to:
Chief Procurement Officer
West Virginia Higher Education Policy Commission
Phone: (304) 558-0281
Email: Donovan@hepc.wvnet.edu
Inquiries/questions will be answered by Addendum and posted here May 14, 2014.

Responses will be received until 3:00 PM, Eastern Time, May 20, 2014, and may be submitted in paper format to the address below or via email. If submitting a paper response, please also provide the complete response on a CD or flash-drive. Responses submitted past the deadline may not be considered.
Please send responses to:
Chief Procurement
RFI 14118
West Virginia Higher Education Policy Commission
1018 Kanawha Blvd E
Suite 700
Charleston, WV 25314
Email: Donovan@hepc.wvnet.edu
May 20, 2014, 3:00 PM, Eastern Time

Inactive Requests for Quotations, Bids, or Proposals

Bid NumberDescriptionDue Date/Time